Board:12 May 2011

HeatSync Labs
Non-Profit Organization
Board of Administration
Open Session May 12, 2011
7:00p.m. to 8:30p.m.

Location:
Gangplank 
260 S. Arizona Avenue
Chandler, AZ 85225

Call to Order and Roll Call

Board Members Present: Will Bradley, Jose Diaz, Jeremy Leung, Jacob Rosenthal, Joyce Tang, David Huerta

Board Members Late:

Members Present: Nate Caine, Tim Moffat, Robert Bell, Zachary Giles, Jasper Nance, Harold Meier, Karl Kammerzell, Andrew Bowerman, Nathan Plamandon

Jeremy Leung acting Chairman- will not be voting in order to resolve tie, Will Bradley AV, David Huerta timing, Jacob Rosenthal acting secretary.

Call to order 7:18

Comments From Members

At this time Members whose dues are in good and current standing shall have an opportunity to comment on any item relevant to the subject matter jurisdiction of the Board. This opportunity is non-transferable and speakers are limited to a single one (1) minute comment.

Tim Moffat during second motion

Director Report

Editor: New camera - looking for HSL photographer and blogger, contact David--other offices should look to balance their load similarly Marketing/PR: Craft for Japan, other great press recently. Treasurer: Reports balances for checking and savings, laser cutter funds. 28 members this month. IT: Twitter bot and inventory work recently. Nate Plamandon helped there. Craftforjapan.org up and running. RFID was discussed at new space. Looking to solidify that so we can act. Champion: Jacob speaks on wish to split staff operations roles from board. That is what David H’s comments are about and what his first motion speaks towards as we move the board to quarterly. Jeremy speaks that this is a natural path, board follows mission, organizational staff doing day to day getting things done.

Old Business

Vote to approve revised April 14 Minutes. Unanimous consent. Approved.

Report from Location Committee presented by Harold Meier

New Business

Motion 1

Jacob Rosenthal - Motion to hold board meetings quarterly, specifically the second thursday of January, April, July and October

Discussion: Will Bradley - must have buy in from members, people should be knowledgable and willing to take part - harder to reflect community when one persons job

Jose - think it is a good idea to split to an operational and a board team, recommend that board team remain engaged in operational team

Joyce Tang - in support

David Huerta - Change shouldn’t be in timing, but delegation. Still it seems to be in that direction. In support.

Jeremy Leung - Sets us up to have strong operational team, and brings us closer to what David is saying.

Vote: Jeremy calls for Unanimous vote - Unanimous consent

Motion 2

Jacob Rosenthal - Motion to accept the Spaces Committee's recommended location and allow Jeremy Leung to execute contracts, on behalf of HeatSync Labs or under his name and credit if necessary, to fulfill that decision-- including but not limited to rent, internet, and power.

Discussion: Tim Moffat requests multiple 220 plugs in order to run multiple machinery

Jacob Rosenthal - Support this move, this is not only the best option in a tight spot, but a great option overall

Will Bradley- Even though was champion for Tempe, believes this community is the right place.

Jose Diaz - Believes this is the best spot for us to grow into, and supports this move.

Joyce Tang - HeatSync really needs this. We are a community not a location, how awesome community is

David Huerta - As Delegate for Downtown Phoenix has a bias, drawn there because they had strong community and wanted us. He sees that in Downtown Mesa, too.

Jeremy Leung - What excites him about the location is the community, they’re already teaming up doing great things, and wants to be a part of that. Also its our time, we’ve grown out of this space and we need to move out. Awesome opportunity for us to grow.

Vote: Jeremy calls for Unanimous vote. Vote is unanimous.

Adjournment

Vote: Jeremy calls for Unanimous vote on adjournment. Motion passes unanimously.

Meeting Adjourned at 9:07.