Board:7 Jun 2012 Meeting

HeatSync Labs Non-Profit Organization
Board of Administration
Open Session
7th of June 2012
7:30p.m. to 8:30p.m.

Location:
HeatSync Labs
140 w. Main St
Mesa, Arizona 85201

Board Members(Alphabetical by Last Name):
Will Bradley
Jose Diaz
Jeremy Leung
Ryan Rix (via phone)
Jacob Rosenthal

A reminder, all issues for consideration must be provided to the Secretary in written form at least 7 days prior to the necessary posting date for that meeting.

Any written materials distributed to the Board in connection with this agenda will be made available at the meeting location located at the address at or just prior to the meeting.

Opening

7:30 Meeting called to order.

Jeremy Leung presiding, Jacob Rosenthal taking notes, Jose timing.

Jeremy proposes delaying until 8:00pm and technical issues have subsided. Unanimous consent.

Members Present:

Nate Plamandon
Jen Plamandon

Approval of Previous Minutes

Unanimous consent, prior meeting minutes pass

Public Comments

None

Director Reports

Jacob Rosenthal

Elections are coming up oct 11. Encourage look at platforms. Board elections 2011 or nomination. Encourage you to run, even if contested, multiple vision, healthy for HSL.

Jose Diaz

Definitely in black through first year of operation. Now that we have a card for Austin establishing further credit. Lots of good purchases over past several months, but we need to start being mindful on budgets. We have the data, from this past year. For instance laser cutter. Baselines for other stations, micro controllers, 3d printing. Facility and drinks are all set now. Tool budgeting mainly needs to occur. Establish a baseline account of 10k, for emergency, moving, etc. Remember we have a possible outgoing of 2k on the laser still from shipping drama. Also 1 yr anniversary of our partner and we never know what could happen there. Almost no change in membership.

Jeremy Leung

Mainly want to comment on the status of the board meetings. We've been transitioning power over past year to members, very beneficial and frankly required to scale as we have. Increase of operational decisions being made by people, and a lot faster than infrequent board meetings with rigid structure. To comment on todays meeting we have 2 members observing and a meeting with no proposals, but bimonthly we have a list of proposals. Transition to HYH has worked. Don't see the necessity to continue having board meetings this often. Legally mandated to have 1 meeting annually. Any time we need to we can call a special board meeting, and the group can call a board meeting through HYH anytime for moral, direction or funding or other reasons. Look forward to me pushing for a yearly board meeting. Very happy with growth over last months. Awesome donations. Growth in actual usage per member. Look forward to keeping that going over following year. Happy lease anniversary everyone!

Will Bradley

Goal was to increase smooth running of space , reach out to other spaces and strengthen the amount of actual hacking going on in the space. Think we've seen that happening through the community's efforts and some of my own. Operationally, community seems to have taken on every aspect of operations. Even revitalizing training classes.So not much to report than that everything is running nominal. Agree we need to look at budget caps so community knows where to draw the line on spending.

Ryan Rix

A lot of my resources and time has gone into trying to build software community. Was my platform, as well as outgoing communications. Software we've seen tons of growth. Still have growing to do but awesome so far. I've had energy issues with blog in past and community has stepped up. Community good at keeping things going, incredibly proud for past months. Most things I'm doing are operations side, so parroting what Will has said. Will has done a great job on that.

New Business

None!

Old Business

None!

Closing

Jeremy moves to call meeting to adjournment. Unanimous consent, meeting called to adjournment at 8:22