Board:10 Feb 2011

HeatSync Labs Non-Profit Organization
Board of Administration
Open Session
Day of Month, Year
7:00p.m. til 8:30p.m.
Location: Gangplank
260 S. Arizona Avenue
Chandler, AZ 85225

Board Members (Alphabetical by Last Name)

Will Bradley
Jose Diaz
David Huerta
Jeremy Leung
Jacob Rosenthal
Matt Shepard
Joyce Tang
Andrea Young

A reminder, all issues for consideration must be provided to the Secretary in written form at least 7 days prior to the necessary posting date for that meeting. Any written materials distributed to the Board in connection with this agenda will be made available at the meeting location located at the address at or just prior to the meeting.

Call to Order and Roll Call

Time: 7:12pm
Members Present:
Board - Jeremy Leung, David Huerta, Jose Diaz, Andrea Young, Joyce Tang, Jacob Rosenthal.
Members - Zach Giles, David Good.
Members Late: Will Bradley
Members Absent: Matt Shepard

Approval of Last Meetings Minutes

Approval of the 13 January 2011 Meeting Minutes. Vote: Does anyone object to unanimous consent? Leung – Motion to table til next meeting. Unanimous.

Comments From Members

None.

Director Report

Champion:

Secretary: Updating the membership list on Thursday nights available on Friday mornings. Gathering the official documents in order to be in compliance with guidelines for NonProfit in Arizona.

Treasurer: Reported on account balances and provided an update on membership status. Have 22 members as of today.

Resource Director:

Marketing/PR: Has been calendaring tweets and working on updating the facebook page to try and include a map. Will and David expressed interest to Joyce about redesigning the website, will get with them later.

Editor: This weekly update will be based on Camera Phone photos – scheduled to go out about Monday night.

IT: Nothing been updated on twitter bot yet, but has looked into RFID access for spaces and laser cutter. Talked with hackerspaces.org operator about the live video chat in the lab. Interesting development for spaces committee for Tempe spaces.

Financial Report

N/A

Old Business

Committees that promised during a previous meeting to present information for the board, motions postponed to a certain date or indefinitely, etc.

1. Jeremy Leung - Exploratory committee convened to formulate a proposed series of rules and procedures for the conduct of board meetings defined in the document titled "Board Meeting Structure”.

1. Will Bradley – The Safety Committee has created a lab safety manual for the lab titled “Lab Safety Manual”. Has several people in the lineup to teach the safety guidelines and certify people.

New Business

Motion 1

Jeremy Leung - Motion to adopt the proposed series of rules and procedures for the conduct of board meetings as defined in the document titled "Board Meeting Structure”. Points to adopt – Streamlines meetings, helps make the meeting speedy, ensures that each persons’ voice be heard.

• Jacob: ensure that printed copies are provided to members for the meeting.
• Joyce: Questioned the time needed for the motions (currently 7 days).
• Andrea: Encouraged to adopt as is; Point of clarity – time frame for agenda to board.
• David: Need better definitions to

Vote by hand raise: Unanimous.

Motion 2

Jeremy Leung - Motion to add a third tier of membership to be titled "Associate Member" which requires dues of $25 a month and grants the member access to the lab and shared equipment during the hours of operation. (amendment) This tier is effective as of January 1, 2011 and forward.

• Andrea:. This tier is effective as of January 1, 2011 and forward.

Vote for the amendment by hand raise: Unanimous.
Vote for the motion by hand raise: Unanimous.

Motion 3

Andrea Young – Motion to adopt the lab safety manual as proposed by the Safety Committee into immediate effect as of 2/10/2011. (amendment) Changes to this document will be approved by the office of Resource Manager and the office the Champion or if there is none in a position, the other may act alone.

• Jacob: Once this is put into effect, how are updates going to be performed on the manual.
• Will: Amendment proposed – Changes to this document will be approved by the office of Resource Manager and the office the Champion or if there is none in a position, the other may act alone.
• David seconded.

Vote amendment by hand raise: Unanimous.
Vote motion by hand raise: Unanimous.

Adjournment

Called to adjournment at 7:50pm by Jeremy Leung.