View source for Board:10 Mar 2011

HeatSync Labs Non-Profit Organization<br>
Board of Administration
Open Session
10 of March 2011
7:00p.m. til 8:30p.m.
Location: Gangplank
260 S. Arizona Avenue
Chandler, AZ 85225

==Board Members (Alphabetical by Last Name)==

Will Bradley
Jose Diaz
David Huerta
Jeremy Leung
Jacob Rosenthal
Matt Shepard
Joyce Tang
Andrea Young


A reminder, all issues for consideration must be provided to the Secretary in written form at least 7 days prior to the necessary posting date for that meeting.
Any written materials distributed to the Board in connection with this agenda will be made available at the meeting location located at the address at or just prior to the meeting.

==Call to Order and Roll Call==
7:02pm
Members Present: Leung, Huerta, Bradley, Tang, Young, Rosenthal (board). Giles.
Members Late: Diaz
Board Members Absent: Shepard


==Approval of Last Meetings Minutes==
Approval of the 13 January 2011 and 10 February 2011 Meeting Minutes. 
Vote: Does anyone object to unanimous consent? 
13 January 2011 – Unanimous consent
10 February 2011 – Unanimous consent	
 

==Comments From Members==

Giles:  (minute to be used on motion 3)

==Director Report==

Champion
Jacob – 3D printer; waiting for part to come in. Publicity clarification review: please keep personal and HSL supports separate. 
Jeremy – trying to format resources team. Talking with the laser cutter manufacturer to get our customs paperwork through. 501c3 timeline – working with tax exempt representative who communicate with the IRS for us and their deadline is 3/11 (tomorrow). Still having difficult time but should be able to provide timeline by the weekend. 
Secretary
Drea – keep waivers in corp binder in locker. Membership form updated for new membership tiers and redirects to paypal.
Treasurer
Growing and changing membership - $ 
Resource Director
absent
Marketing/PR
Joyce – Working on a website redesign with Will. Keeping close eye on publicly supporting political and/or religious figures.
Editor
Working on managing the photo posts. Would like to have a camera in the lab for taking photos with auto upload. Trying to get membership badges out the door.
IT Director
Fixed Twitterbot and added motion sensor. Organized workshops, lining up more (SEM and metalworking). Fixed a few tools – mill. Working to manage physical space in Resource Manager absence. 

==Financial Report==

N/A

==Old Business==

Committees that promised during a previous meeting to present information for the board,
motions postponed to a certain date or indefinitely, etc. Meeting Structure was updated to clarify definitions of certain terms and time lines. 


==New Business==

===Motion 1===
*Bradley - Motion to remove Matt from the board, per the bylaws requiring attendence and participation. 
*Leung – Has spoken with Matt and he expressed the need to step down. Was asked to submit a written statement to the board entirely. Nothing was received. 
Unanimous consent on passing to remove Matt Shepard as Resource Director from Board of Directors. 

===Motion 2===
Motion to review the current top recommendations of the Location/Spaces committee and vote for a tentative, nonbinding, preferred location.
*Jacob – How do we clarify the need to have this report. Concern that this would get continually pushed back. 
*Bradley – Intention to have something but was unable to compile things by then. Amendment proposed – “Motion to compel the Locations committee to produce a recommendation report on ideal locations by next board meeting, April 7, 2011.”
*Young – Would like to see a written, complete report on locations by next meeting.
*Tang – Would like a written document as well. 
*Huerta – Agrees that this is possible to have a complete report in the time frame.
Motion to TABLE by Leung. Vote – Unanimous opposition.
Amendment vote - Unanimous consent.
Motion vote - Unanimous consent.

===Motion 3===
Motion to give Jeremy Leung full authority for selecting a new location for Heatsync Labs, and executing lease agreements or other location-related contracts on HeatSync Labs' behalf.
*Giles – Minute Allowed – No on this because he would ask that the committee give you the report and that we elect Jeremy to make the decisions without all the knowledge. Doesn’t like the idea that the decision can be made without the board. Would like to see this tabled until after the spaces committee reports.  
*Rosenthal – Agree with giving him authority to do lease agreement on behalf of HSL. Issue with location selection related authority. 
*Young – Concern for lack of checks and balances for the situation. Would like to see the documents be required to be reviewed by attorney and/or board members. 
*Tang – Possibility for adding both Jacob and Jeremy to the decision. 
*Diaz – Move to strike motion entirely. Could cause concerns for future decisions. If Jeremy were to be separated at any point in the future, this would have to be revisited. Operations decision shouldn’t be brought to the board at this point. 
*Bradley – needs to authorize an individual to make this decision as of this point. 
point of order --- Need legal to review how this should be handled. 
*Huerta – Agrees that we should have this reviewed and that Jeremy is a good pick for this situation. Feels that as he was partisan to a particular area might not be a good fit. 
*Leung – After hearing discussion – would move to strike this as well and revisit at a later meeting. 
Motion Vote - Unanimous opposition.

==Adjournment – 7:54pm==