Board:14 Apr 2011



HeatSync Labs 
Non-Profit Organization
Board of Administration
Open Session
April 14, 2011
7:00p.m. to 8:30p.m.

Location:
Gangplank
260 S. Arizona Avenue 
Chandler, AZ 85225 

Board Members (Alphabetical by Last Name)

Will Bradley Jose Diaz David Huerta Jeremy Leung Jacob Rosenthal Joyce Tang

A reminder, all issues for consideration must be provided to the Secretary in written form at least 7 days prior to the necessary posting date for that meeting.

Any written materials distributed to the Board in connection with this agenda will be made available at the meeting location located at the address at or just prior to the meeting.

Call to Order and Roll Call

Board Members Present: Will Bradley, Jose Diaz, Jeremy Leung, Jacob Rosenthal, Joyce Tang

Board Members Late: David Huerta

Members Present: David Good, Ryan Rix, Zach Giles

Members Late:

Jeremy Leung acting Chairman, Will Bradley timing, Jacob Rosenthal acting secretary.

Call to order 7:06

Vote to approve March 10 Minutes. Unanimous consent. Approved.

Comments From Members

At this time Members whose dues are in good and current standing shall have an opportunity to comment on any item relevant to the subject matter jurisdiction of the Board. This opportunity is non-transferable and speakers are limited to a single one (1) minute comment.

Ryan Rix - Concerned with secrecy of spaces committee

David Good would like to second this. Also concerned with liability insurance with recent spate of lathe accidents reported in national news.

Director Report:

Champion: Jacob speaks to Ryan and David - Secrecy not ideal, looking where that line begins and ends. Asks memberships to push back and help us find that line. As to safety we are very interested in revising shop procedures as insurance is requesting this anyway. Looking for volunteers to help us do this.

Marketing/PR: Joyce looking to clarify board member dues payment in financial hardship times

Treasurer: 990’s distributed to board members, jose is going to approve and send in. Around 24 members right now.

IT: Looking to run more classes/workshops even if they’re very informal to get everyone up to speed on safety and use of machines. Speaking to spaces committee worries, Worried to stress an entire community with possibilities. Maybe better to not know than to know sometimes.

Champion: Jeremy speaks that another concern with spaces was misinformation. Disappointment. To safety, looking to ‘reset’ many things as we move to this new location.

Old Business

Report from Location Committee

Jeremy -- Regret that leases have not come through yet and as previously stated feel we cant present.

Will -- As the person who even made the original motion for this report, the recommendation from the locations committee simply can’t be presented yet as we don’t have the details.

New Business

Motion 1

David Huerta- Motion to suspend $100 monthly tool budget Moving means paying rent, means no money to spend on other things. Tighten belts. Suspend until future date not specified.

Discussion: Jacob - Supports motion. Sad to see it go. Big part of investing our people in their workshop. Dues only pays rent sadly.

Jose - Supports motion. Fiscally can’t support right now, looking forward to bringing back in year or whatever when we’re financially stable.

Will - Supports, but would like to see it brought back when possible.

Jeremy - Likes original motion, but does support this repeal. Let community guide needs of lab, not the board. Would like to see brought back. Suggests the community continues this thread without board money.

Vote: Jeremy calls for unanimous consent. Motion Approved Unanimously.

Motion 2

Will Bradley - Motion to accept Andrea's resignation and appoint Jacob Rosenthal acting secretary.

Discussion: Jacob talks about moving to split our board away from operations/staff and board (ethics, mission). Looking to remove secretary and resources manager next month unless hears otherwise from membership.

David - Agrees board should not be operational. Should actively try to recruit people from inside community for these staff positions.

Jeremy - Mentions this conflict is not unnatural, happens with all young boards.

Will - Operational issues up to very large purchases should be handled by community not a board.

Vote: Jeremy calls for Unanimous vote. Motion passes unanimously.

Motion 3

Will Bradley - Motion to accept the Spaces Committee's recommended location.

Will - Requests to table as we don’t have a recommendation at this time. As individuals pushes to get a recommendation as soon as possible and call a special session as soon as possible.

Discussion: David-requests a special meeting before the next meeting.

Vote: Jeremy calls for Unanimous vote. Motion passes unanimously.

Motion 4

Will Bradley - Motion to give the office of the Champion authority to enter into location-related contracts on HeatSync's behalf.

Will - Last time board felt wording was strong, bringing back with understanding that the intent that Jeremy or Jacob would be authorized to do specific things or make specific choices, but that they be authorized persons to put their names on contracts etc. Reason being unless authorized when time comes will not be legally able.

Vote: Jeremy calls for Unanimous vote. Motion passes unanimously.

Adjournment

Vote: Jeremy calls for Unanimous vote on adjournment. Motion passes unanimously.

Meeting Adjourned at 7:47.